March 7, 2022

If your organization is considering renovating its current office space or creating an entirely new space, you may wonder where to start. In the world of commercial furniture and workspace design, the sky is the limit, and the options can be daunting. If you can address these 5 questions before you start, it will help guide your decision making while you plan and execute your project.

1. Why do we want to do this? Does your company have changing needs? Making space for more employees? Need a more efficient layout? Do you simply want updated style and comfort? Whatever it is, great! Defining this up front will help you stay focused on the goal throughout the planning process.

2. What are the requirements of the new workspace? These will be the specific needs the new space will address. Number of workstations/offices, size, and number of chairs at your conference table, collaboration zone, and break room. You need to know this from the start and these basic requirements are unlikely to change during the project.

3. How much office downtime can our organization handle? There is going to be some disruption in your day to day office activities, even if you are moving into a new space. If you are remodeling your existing space the disruption will be substantial. You will need to move everything out of the existing space, complete all interior work, install the new furniture, then move back in. As you can imagine, the timeline on something like this can easily extend weeks or months. The important thing is for your organization to have a plan for how long it can go without a usable office space, or if temporary space is needed, what the costs will be.

4. What is our maximum budget? Always the bottom line. Like pretty much any project, it is wise to start with knowing the maximum amount your company can afford to spend, then plan 60-80% as your maximum budget. It is unlikely that scope won’t affect some part of the work and increase your budget.

5. Who will oversee the implementation of this project from our organization? It’s very important to have one point of contact dealing with all the vendors and subcontractors involved in this project. Confusion due to multiple channels of communication can cause project delays and costly waste.

At NexGen workspace, we are here to help you make your project go smoothly, minimize delays, and eliminate surprises. Our transparent process and bundled pricing are designed to get you into your new office with minimal disruption. Give us a call today and we can help you get started!